“I am definitely going to take a course on time management… just as soon as I can work it into my schedule.” – Louis E. Boone
“You must never find time for anything. If you want time you must make it.” – Charles Buxton
A couple of days ago I was whiling away the hours looking like I was working (I was at my computer, after all), and wishing I could retire early. Visions of get rich quick schemes danced in my head. Then a rather different idea occurred to me. It isn’t so much that I don’t want to work at all, but that I want to spend much less time working. Is there a way to do that in this day and age?
Many of you have jobs like mine. I could work at any time, from my home computer, my ipad on the go, or my phone. An important email could arrive at any time, day or night, and despite being virtual it could miraculously deliver a fire needing immediate extinguishment. Because I always could be working, I’m never fully doing anything else. The constant question of whether or not we are going to work now is one of our biggest social diseases. It steals our attention from our loved ones, our hobbies, our health (anyone else ever work through dinner or grab something in a box to keep working?) and our emotional well-being. The cost is high and, as far as I can tell, the output isn’t high enough to be worth the cost. I’m not convinced that I’m any more productive than when my workday had an end.
As luck would have it, one of my facebook friends (that I don’t know) status updated that she needed to get back to writing and would put in a few pomodoros. I found this update very confusing and immediately googled ‘pomodoro’ to see what might turn up. I found this very basic (and free!) time management technique here
Here are the key ideas:
1) Choose a task.
2) Set the timer for 25 minutes.
3) Do nothing but that task until the timer rings.
4) When the timer rings, stop and take a break. Do NOT keep working!
There are more details, but not many. And the method has worked like magic for me so far. Like all good magics, this time management method is extremely simple and powerful. I’m a complete enthusiast now. Here’s how it helped me:
1) It is truly remarkable just how much can be accomplished in 25 minutes if you are focused! I’ve even been squeezing in some pomodoros on that novel I’ve been meaning to write for decades. I’ve written over 30 (pretty good, I think) pages over the last couple of days.
2) The word ‘pomodoro’ can be used as code for “don’t interrupt me now.” I work a lot from home, so this is really important. But my husband knows that I won’t be holed up in my computer room forever, just 25 minutes at a time, which make it easier to wait for me to finish.
3) The break at the end of the pomodoro allows for a regrouping, which is often very valuable. We rarely give ourselves this opportunity.
4) When I’m not doing a pomodoro, I’m not working. Period. I’m not even wondering about whether or not I should work. I plan my work times at the start of each day and stick to it. I do allow for an evening pomodoro to check on the possibility of emergencies, but that’s it. They can’t have more of me than that (and any boss that doesn’t leave time for family and self should be fired!)
5) I also use the pomodoro technique to limit my time on some activities (e.g., surfing the net, revising my work past the point of diminishing returns). This is good because even though I can get sucked into the net, I would rather be doing other things with that extra time.
6) This technique has taught me about my time habits. For example, my house is usually a bit messy, and it turns out this is because after about 5 minutes of cleaning I get irritated and stop. This leaves me feeling like I’ve worked on the house but to no avail, which just makes me want to give up. But I can get a lot done in 25 minutes (forced by my new boss, the timer), and my house looks much nicer now. It is also a very effective tool to use on your husband too (just clean for 25 minutes dear)!
What tricks have you used to manage your time?
Up next: my experiences with a personal trainer.